Adding new users on WordPress is a really easy way to grant people on your team access to your website while limiting their access.
For example, let’s say you have a VA that helps you with uploading your blog content. In most cases they will just need access to the Post tab where they can input the blog posts. You can create a specific account for this user and only grant them access to the areas they need to use. Same goes for any other user you create on your WordPress dashboard.
Check out our step-by-step tutorial showing you how you can easily add and manage users on your WordPress website. Video not your thing? Scroll down and read our full tutorial.
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Add a New User on your WordPress website
On your WordPress dashboard go to Users >> and then select All Users >> here we can see who is currently set up as a user on your website.
Select the Add New button >> on this page we will create the new users. Start by entering the Username and their Email Address. Both of these fields are required. You can then update the additional fields if you would like.
For the username, make sure to never use “admin”. This is the most common username and the first option during hacking attempts.
In the Password field you can use the auto-generated password that is provided. Just make sure to copy and paste the password in a secure place. You also have the option of entering your own password. Make sure the password is secure by using a combination of upper and lower-case letters, numbers and symbols.
Make sure the Send User Notification box is checked. This way the user will receive an email letting them know that they now have an account.
The final step is selecting a Role for the user.
WordPress user roles and permissions
Each Role allows the user a different level of access to your WordPress website. This is how WordPress explains each user role:
- Subscriber: somebody who can only manage their profile. This is the lowest access level available.
- Contributor: somebody who can write and manage their own posts but cannot publish them.
- Author: somebody who can publish and manage their own posts.
- Editor: somebody who can publish and manage posts including the posts of other users.
- Administrator: somebody who has access to all the administration features within your website.
Keep in mind that this gives them access to all the same settings and features that you have access to.
Once you select the Role you want to grant the new user, click on Add New User. The user will be notified via email about their new account.
Updating User Accounts and Roles on WordPress
Users can also be updated to a different role at any point. Let’s say you have a user set as an Author but want them to be able to start publishing their own content, you can then upgrade this user to become an Editor.
To make updates to a user go to Users >> All Users >> click on the user you want to edit.
To change their role click on the Role dropdown >> select the new Role.
You can also make other edits such as their name, adding a bio, etc. When you are done with your changes scroll down to click on Update User.
Deleting User Accounts on WordPress
When you no longer need a user to have access to your WordPress blog or website, you can easily remove them from your account.
To delete a user from your account go to Users >> All Users >> hover over the user you want to delete from your account and select Delete.
If the user has any content attached to their account, such as blog posts, you will be asked what to do with this content.
In most cases, I would suggest keeping the content and attach it to different users.
To do this select Attribute all content to and select the user in the dropdown. If you rather delete the content that this user created then select Delete all content.
Next select Confirm Deletion.
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Website Designer & Developer
Melissa has a decade of experience in web design and development for small businesses, creative companies and boutiques. During any design project, she focuses on creating a collaborative experience so that her clients feel heard throughout the entire creative process. She specializes in WordPress, Shopify and Squarespace and focuses on creating an online presence and website her clients will love.